Policies

Suppose a career faculty member leaves IITGN within ten years after probation. In that case, s/he will be provided with continued access to their IITGN email account in its full function, except email sending permission forever. However, s/he will be removed from all email groups.

Suppose a career faculty leaves IITGN after ten years after the probation period. In that case, s/he will be provided with continued access to their IITGN email account in its full function forever. However, s/he will be removed from all email groups.

Suppose a career faculty member leaves IITGN before the completion of the probation period. In that case, s/he will be provided with continued access to their IITGN email account in its full function for the next three months from the date of no dues/leaving the institute, except email sending permission. Thereafter, their IITGN email ID will be deleted (that includes all storage data and email).

If a long-term teaching staff (more than a semester) other than career faculty (Visiting Faculty, Guest Professor, Scholar in Residence, Adjunct Faculty, Professor of Practice, Assistant/Associate Teaching Professor, Teaching Professor, Artist in Residence, Lecturer, etc.) ends their association with IITGN, their IITGN email account will remain active for next three months in its full function from the date of no dues/leaving the institute. Thereafter, their IITGN email ID will be deleted (that includes all storage data and email).

If a short-term teaching staff (less than a semester) other than career faculty (Visiting Faculty, Guest Professor, Scholar in Residence, Adjunct Faculty, Professor of Practice, Assistant/Associate Teaching Professor, Teaching Professor, Artist in Residence, Lecturer, etc.) ends their association with IITGN, their IITGN email account will remain active for next 15 days in its full function from the date of no dues/leaving the institute. Thereafter, their IITGN email ID will be deleted (that includes all storage data and email).

Suppose a regular staff member leaves IITGN, then s/he will be provided with continued access to their IITGN email account in its full function for three months from the date of no dues/leaving the institute. However, s/he will be removed from all email groups. Thereafter, their IITGN email ID will be deleted (that includes all storage data and email).

Suppose a project/contractual staff leaves IITGN; then s/he will be provided with continued access to their IITGN email account in its full function for a month from the date of no dues/leaving the institute. However, s/he will be removed from all email groups. Thereafter, their IITGN email ID will be deleted (that includes all storage data and email).

After Convocation, students should be removed from the respective student’s email group, put them in the alumni group, and migrate their email address to alumni.

Once a student withdraws admission after a semester, his/her email account will be deleted after a week, including storage data and email.

Once a student withdraws admission for less than a semester, his/her email account will be deleted immediately, including storage data and email.

Once a student completes/audits the requisite course, his/her email account will be deleted after one week, including storage data and email.

For all other students his/her email account to be deleted immediately.

Note: Any exception will only be routed and approved by the competent authority.

If an employee and Student succumb to death during or after the association with IITGN, his/her email account will be deleted after a month, including storage data and email.

All the existing suspended/deactivated email IDs will be deleted as per the above policy.